PURPOSE OF POSITION:
This position is responsible for payments, reconciliations, bookkeeping
RESPONSIBILITIES:
Cash and bank:
Weekly processing of all bank receipts and payments into SAP
Weekly and monthly reconciliation of all bank and subsidiary/control accounts.
Cash movements between investment accounts to achieve maximum positive cash results.
Submit and ensure compliance for all foreign payments.
Understand hedging, advise management when it is feasible to hedge foreign liabilities.
Request and control foreign currency requested via the bank.
Reconcile and document credit card and bank transactions.
Approve payments via bank.
General Ledger:
Create accounting journals from source documents and post into SAP. Ensure all transactions recorded in SAP have text/narration.
Prepare and process wages and salaries journal via SAP.
Ensure the validity and accuracy of data prior to posting in SAP.
Maintain fixed asset register, ensure that all assets recorded in the register exist. Liaise with Asset Manager for verification.
Prepare monthly general ledger accounts reconciliations by the 20th of every month.
Prepare wage reconciliation between Sage 300 and SAP, investigate, and understand any variances.
Cashflow Management:
Prepare weekly cash flow statements and controlling expenditure and cash flow. Ensure reporting mechanisms are fit for purpose.
Ensure review of e-wallet expenses claim, ensure all claimed expenses are business related and they ensure with cash policy prior to replenishing e-wallet card.
Reporting:
Report inter-company transactions by the 5th of every month.
Report financial results by the 11th of every month.
Report cashflow forecast via TM5 system by the 11th of every month.
Communicate monthly actuals financial results via templates to HODs by the 15th of every month.
Generate monthly financial results and communicate them to Financial Manager and Financial Director.
Assist Financial Manager with preparing company budgets and forecasts.
Assist Financial Manager with Controlling.
Other:
Monthly examination of financial records to check for accuracy and completeness. Investigate abnormalities prior to report on the 11th of every month.
Prepare year-end accounts and statutory accounts.
Respond to financial inquiries by gathering and interpreting data.
Conduct internal audits such as wage reviews, expense claims reviews, etc.
Coordinating annual audits and conducting an analysis of financial reports and support as needed.
Provide ad-hoc support to the management as and when requested.
Understand the company's data analytics platform, report to management where necessary.
Improve data analysis using the company's data analytics platform.
Comply with internal processes and procedures.
Compile and prepare information for internal and external audits.
Manage and training staff when necessary.
Prepares monthly statements by collecting data, analyzing, and investigating variances, and summarizing data and trends using modern reporting mechanisms, i.e., Power BI, etc.
Improving systems and processes and initiating corrective measures. Be an agent for continues process and procedure improvement in the company.
Understand tax regulations, ensure proper adherence to the existing tax and regulatory frameworks.
Ensure all company data is saved via Share Point