REPORTING TO THE COMMERCIAL MANAGER

JOB PURPOSE:

To provide an efficient administrative support service to the Technology Department.

JOB FUNCTION:

General Administration

Travel arrangements are made in line with Company’s travel policy and recons are completed in time

Stationery and promotional goods are ordered as per departmental procedure

Departmental standards are adhered to for manual and electronic filing

Office equipment is maintained according to required standards

Credit card recons are completed as per company policy

Minutes of meetings are captured using departmental template and distributed to all team members within agreed timeframe

Prepare management reports by due date

Marketing Packs prepared before customer visits Sales Support

General enquiries are handled to customer satisfaction

Team support with tenders, call reports, monthly reports and sourcing of statistics

General departmental support is provided at Manager’s request

Divisional telephone usage is monitored and reported on

Telephone calls are answered professionally and messages are passed on in time

Divisional time sheets are managed Orders

Supplier orders are handled by following the correct channels within the company

QUALIFICATION & REQUIREMENTS:

Grade 12

Administrative/Secretarial Certificate will be an advantage 

At least 3 years administration experience in a similar environment 

Attention to detail, can manage own work, follows up, contributes to team success and good communication skills

Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook), JDE will be advantageous