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Payroll Officer-Johannesburg (CBD)

Job Number: 64695

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Payroll Officer
Advanced Excel,MS Office,MS Outlook,Sage Evolution
Consumer Products - FMCG
Johannesburg (CBD)

Require a motivated and dynamic candidate with excellent people skills as well as a passion for numbers and meticulous attention to detail. The candidate must be able to work independently in a structured and logical manner and be able to plan so that strict deadlines are met timeously. The candidate should preferably have experience in an FMCG manufacturing environment.

Run a monthly payroll for for two companies with approximately 500 full time employees. In addition, casual worker numbers can add an additional 200 weekly headcount for which hours and gross wage calculations are prepared.

Areas of responsibility will include but are not limited to:

Year end Audit preparation and providing auditors with explanations and documentation


Recalculation of salaries and wages for increases

Employment of new candidates

Manual calculation to compare candidate’s current package to the package being offered to the candidate by the company

Payroll: Biometric Clocking System (Biometric software : Jarrison Time)

All functions regarding Biometric Clocking System

Adding new employees onto the biometric clocking system

Maintaining employee data on Biometric Clocking software ie. allocating employees to the correct shifts and departments on a daily basis, activating and deactiviating employees on the system. Liaise with software technician for customisation of parameters when required

Extraction of hours worked from Biometric Clocking system

Extraction of hours and calculation of payroll costs for Labour Broker employees on a weekly basis

Payroll: Payroll Software (Payroll Software : Sage 300 People)

All functions on Payroll software

Setting up transactions on payroll software, ensuring that the correct tax type is used and links correctly to the General Ledger codes

Preparation and processing of monthly payroll for approximately 500 full time employees on Sage 300 People software

Payroll processing will include the entire payroll cycle from capturing new employees, linking employees to relevant cost centres, setting up their packages on the payroll system, processing leave, incentive bonuses, verifying and capturing overtime, nightshift allowances, standby allowances and fringe benefits, loans and savings, union fees, terminations

Prepare monthly payroll file for review

Create payment export file from payroll system

Monthly salary and wage processsing on Sage 300 People (full function)

Payroll: Accounting Reconciliations (Accounting Software : Sage Evolution)

Exporting payroll journal to Accounting Package

Reconciliations of General Ledger accounts with payroll reports and third party statements,  payments to payroll beneficiaries (employees, statutory payments as well as third parties)

Prepare monthly third party payment reconciliations


Electronic PAYE submissions (E-filing and Easyfile)

Maintain employee records on scanning system as well as paper files

-          Bonus Provision

IRP5 reconciliation and submissions on Easy File and E-filing

Submission of UIF declarations

WCA reconciliation, electronic submission and payment

Reconcile leave between payroll system and the General Ledger

 Keep abreast of company policies and tax legislation that impact on remuneration

From time to time there will be projects to work on, and also a constant drive to improve existing controls and work methodologies.

Key Competencies

Good interpersonal skills, must be approachable

Ability to work with employees across the corporate hierarchy

Excellent numeracy skills

Deadline driven and ability to work under pressure

Advanced Microsoft Excel skills (including V-lookups)

Meticulous and accurate, must have the ability to have processes to check work for accuracy before handing it in for checking

To apply immediately for this position click here:

Bachelor of Commerce degree (or higher will be advantageous)

Payroll Software : Sage 300 People

Payroll: Accounting Reconciliations (Accounting Software : Sage Evolution) 

Advanced Microsoft Excel proficiency incl V-lookups (mandatory)

Microsoft Office skills (Outlook, Word)

Solid accounting background

Must be familiar with the BCEA (Basic Conditions of Employment), LRA (Labour Relations Act) and COID (Compensation for Occupational Injuries and Diseases) Acts

Must be familiar with statutory thresholds for payroll calculations as well as up to date on legislative requirements regarding payroll taxes and thresholds

Preference will be given to candidates who are able to manually calculate a salary package (including taxes)

Must be familiar with fringe benefits and taxation

Minimum of five years’ experience in a Payroll processing position    

Bachelor of Commerce degree

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