Require a motivated and dynamic candidate with excellent people skills as well as a passion for numbers and meticulous attention to detail. The candidate must be able to work independently in a structured and logical manner and be able to plan so that strict deadlines are met timeously. The candidate should preferably have experience in an FMCG manufacturing environment.
Run a monthly payroll for for two companies with approximately 500 full time employees. In addition, casual worker numbers can add an additional 200 weekly headcount for which hours and gross wage calculations are prepared.
Areas of responsibility will include but are not limited to:
Year end Audit preparation and providing auditors with explanations and documentation
Budgeting
Recalculation of salaries and wages for increases
Employment of new candidates
Manual calculation to compare candidate’s current package to the package being offered to the candidate by the company
Payroll: Biometric Clocking System (Biometric software : Jarrison Time)
All functions regarding Biometric Clocking System
Adding new employees onto the biometric clocking system
Maintaining employee data on Biometric Clocking software ie. allocating employees to the correct shifts and departments on a daily basis, activating and deactiviating employees on the system. Liaise with software technician for customisation of parameters when required
Extraction of hours worked from Biometric Clocking system
Extraction of hours and calculation of payroll costs for Labour Broker employees on a weekly basis
Payroll: Payroll Software (Payroll Software : Sage 300 People)
All functions on Payroll software
Setting up transactions on payroll software, ensuring that the correct tax type is used and links correctly to the General Ledger codes
Preparation and processing of monthly payroll for approximately 500 full time employees on Sage 300 People software
Payroll processing will include the entire payroll cycle from capturing new employees, linking employees to relevant cost centres, setting up their packages on the payroll system, processing leave, incentive bonuses, verifying and capturing overtime, nightshift allowances, standby allowances and fringe benefits, loans and savings, union fees, terminations
Prepare monthly payroll file for review
Create payment export file from payroll system
Monthly salary and wage processsing on Sage 300 People (full function)
Payroll: Accounting Reconciliations (Accounting Software : Sage Evolution)
Exporting payroll journal to Accounting Package
Reconciliations of General Ledger accounts with payroll reports and third party statements, payments to payroll beneficiaries (employees, statutory payments as well as third parties)
Prepare monthly third party payment reconciliations
Other
Electronic PAYE submissions (E-filing and Easyfile)
Maintain employee records on scanning system as well as paper files
- Bonus Provision
IRP5 reconciliation and submissions on Easy File and E-filing
Submission of UIF declarations
WCA reconciliation, electronic submission and payment
Reconcile leave between payroll system and the General Ledger
Keep abreast of company policies and tax legislation that impact on remuneration
From time to time there will be projects to work on, and also a constant drive to improve existing controls and work methodologies.
Key Competencies
Good interpersonal skills, must be approachable
Ability to work with employees across the corporate hierarchy
Excellent numeracy skills
Deadline driven and ability to work under pressure
Advanced Microsoft Excel skills (including V-lookups)
Meticulous and accurate, must have the ability to have processes to check work for accuracy before handing it in for checking