• Doing Books to balance sheet on a program called Palladium Accounting Enterprise.
• This includes the cashbooks for 2 bank accounts (+ also including the petty cash) & month end journals.
• Also doing the monthly management reporting to the CEO and directors.
• As well as the management team.
• Doing the full payroll for about 65 staff members.
• Half of it the payroll is hourly wages employees & the other half is monthly payable employees.
• This also includes the checking of all leave forms, before it is loading up on the payroll system. The program I use is Pastel Payroll.
• Doing the monthly SARS E-Filing VAT & PAYE for the company as well as the 6 monthly SARS Easy filing for the annual & bi-annual IRP5’s.
• In charge of one financial clerk/assistant who handles the supplier recons & the HR department.
• This including me signing off on all the monthly supplier recons.
• Loading up the daily (COD) and monthly supplier payments (as well as payroll) on Nedbank & Standard bank internet banking. (This also includes daily & monthly reporting on the cash flow of the company.)
• Sending out the customer statements and doing the debt collection for the company. (This includes to do credit check on companies that wants to open up 30 / 60 day accounts with the company.)

• Help companies with Sage One Accounting Online problem solving + doing company books on the same programme.
• As well as Sage One Payroll Online help.
• Assisting small companies & private persons with SARS E-Filing, personal income tax submission, company tax, VAT & PAYE

Doing Books to balance sheet – On Pastel Partner Version 18 – This includes the following:

• 5 cashbooks,
• All Customer pro forma invoicing (quotations) + Tax Invoices + receipting + statements &
• All Supplier purchase requisitions & loading up supplies invoices on Pastel + supplier payment batches + supplier reconciliations.

Monthly Management accounts & reporting: This includes the following:

• General Ledger Accounts (Monthly Recons + Journals + accruals + profit or loss on foreign exchange & advance receipts re allocation’s) + Debtors + Creditors Age analysis + Income Statement + Balance sheet
• Raising payments to suppliers (& employees) on FNB Bank Internet banking.
• Paying all foreign suppliers & refunds to international customers using the Sasfin Bank Forex Exchange platform.
• In charge of the office petty cash facility & credit card machines.
• E-filing – VAT & PAYE
• Liaise with the external auditors on a regular basis & help with all auditor FY end closures.
• Monthly Payroll for 7 Staff members – on Vanilla Payroll

• Doing Books to balance sheet (for 13 Companies) – Sage One Accounting
• This also includes Banking / Cashbooks for 13 companies
• Also loading inter- company invoices on Sage Accounting (Sales invoices – as well as supplier invoices) – making sure it is correctly allocated against the budget.
• Monthly Payroll for 30 Staff members – on Sage One Payroll
• Monthly Management accounts + Journals (for credit card control accounts – as well as director loans) + Hire Purchase Journals.
• Billing to customers (Intercompany and outside the group of companies) – also debt collecting and intercompany transfers.
• Raising payments to suppliers (& employees) for 12 companies on FNB Internet banking.
• E-filing – VAT & PAYE – calculations and submitting to SARS
• Doing Ad-hoc work – like purchasing office stationery, refreshments & cleaning stuff.
• Doing final year end communication with auditors and doing final year-end journals to close the financial years

• Doing Books to balance sheet – On Pastel Partner
• Monthly Payroll for 30 Staff members – on Pastel Payroll
• Monthly Management accounts + Journals + Depreciation calculations + Monthly Accruals.
• Billing
• Raising payments to suppliers on Internet banking.
• SARS e-filing – VAT & PAYE

• Doing Books to balance sheet – On Pastel Partner
• Monthly Payroll for 50 Staff members – on Pastel Payroll
• Monthly Management accounts + Journals + Depreciation calculations + Monthly Accruals.
• Raising payments to suppliers (& employees) on Standard Bank Internet banking.
• E-filing – VAT & PAYE

• Doing Recon of 4 Tills & pull transactions/ recon into the Kerrige accounting system.
• Doing the cash books, as well as bank recon for 2 bank accounts on the Kerrige system.
• Doing books to balance sheet, for the branch – including journals & GL Recons on the Kerrige system.
• Handling of the petty cash of the branch – issuing the vouchers & doing the petty cash cashbook on Kerrige – as well as the monthly recon.
• Supervising 1 Creditor’s clerk, one debtor’s clerk, and 2 data capturers (capturing supplier goods receive notes, supplier invoices & proof of deliveries of customer invoices.)
• Handling the salary function of the branch & doing all reports regarding staff salaries, overtime, leave taken, checking if all deductions done correctly & forwarded to the head office, which they in return would then do the salaries on VIP & return all reports & payroll run to me. I had to make sure the salaries get paid & the salary slips gets printed + distributed. (I also supervised one admin clerk, which help with filing all personal information on the staff members’ files & distributing the pay slips.)
• I was the second signature on the FNB Business Internet Banking & all payments going to suppliers, salary creditors & sundry creditors had to be checked by me first, before it can be authorized, for payment, on the bank.
• Giving weekly cash flow forecast, sales reports and any other reports requested by head Office (Iliad).

• Fixing the Supplier (Accounts) accounts, that was in 6 months + in arrears (Also allocating expenses correctly) & reconciliation the supplier accounts with statements received from suppliers / creditors.
• Doing the cashbooks for +- 10 cashbooks & Bank recons
• Doing the month end journals (For example Salaries & Depreciation)
• Doing General Ledger recons (For Income Statement & Balance sheet accounts)
• Computer programs used: Pastel Partner, MS Excel & MS Outlook.

• Provide Comprehensive Management Accounting, Financial Accounting and Administrative Services to the company + PBS Group.
• Managing / Supervision (+ develop) of staff - 6 Staff members (1 Assistant FM & 4 Accountants & 1 Bookkeeper)
• Train/ development of financial staff (In journals, debt collecting, creditors recon, financial report writing & computer systems: Pastel Partner & Pastel Evolution)
• Manage accounting activities of bookkeeper, accountants & assistant FM
• Financial Resource Planning
• Provide financial information to the executives of the PBS Group. (3 Subgroups & 14 companies.)
• Established and maintain effective communication between the finance sector and the business units.
• Ensure that documents and records for financial transactions are adequate.
• Serve on the Financial and Audit committee
• Maintain the asset register
• Ensure the security and proper storage of financial records.
• Manage systems & procedures + maintain and control the financial data base

• Doing the company’s Books up to Balance Sheet – Also Doing Monthly Management packs.
• GL Recons on all income statement and balance sheet accounts – This includes: salary journals, credit card journals, fix asset & depreciation journals, long term loan journals, Petrol card journals, directors’ loan accounts, control accounts and suspense accounts. 
• Doing VAT calculations and monthly SARS E-filing.
• Debtors Invoicing (billing) & debt collecting(Statement distribution, as well as allocating payments and discounts granted)
• Regular stock takes & stock level journals(As well as checking on warehouse department and buying department – regarding procedures and documents)
• Controlling / supervising the creditor’s clerk and signing off creditors payments.
• Preparing for yearly audits & assisting the auditors.
• All the computer work is done on Pastel Evolution and MS Office programs

• Doing Books to Balance sheet for all branches and divisions of STAX Super stores. Helping the FD with compiling monthly management reports for the board of directors.
• In charge of Creditors division of all Stax braches and divisions – Doing myself the payment recons, payment schedules, all documents relating to creditors recons and communicating with all suppliers – Over 180 suppliers – monthly book value of R7 to R8 million & over 1000 relevant financial documents per month.
• Transferring all financial data from in-house point of sales and stock purchase, requisitions and IBT program over to Pastel Partner.
• Loading and checking all staff commissions and Spiv payments. Making sure all the commissions and SPIV is forward billed to the relevant suppliers.
• Compiling and checking the reports from branch managers regarding the weekly sales reports for all braches.
• Compiling weekly cash flow reports.
• In charge of the filing and archiving of all financial documentation for both stores.
• In charge of the debt collecting department and also the cashbook division.

• Up to balance sheet
• Doing Books to balance sheet (Management Accounts) for the next 5 companies in the group of companies (That all belong to CARATCO PTY LTD group):

Flawless Seychelles – 4 Branches on 4 islands

• Task: Have to do the books in Euro – allot of daily foreign exchange rate calculations as there are 8 bank accounts: (3x) US$, (3x) Seychelles Rupee and (2x) Euro – all these entries had to be all shown as Euro in the company’s books.
• Also all the general ledger, debtors and creditors accounts had to be shown as Euro.

DSA Seychelles – 2 Branches on 2 islands

• Task: Have to do the books in Euro – allot of foreign exchange rate calculations as there are 3 bank accounts: (1x) US$, (1x) Seychelles Rupee and (1x) Euro – all these entries had to be all shown as Euro in the company’s books.
• Also all the general ledger, debtors and creditors accounts had to be shown as Euro.
• Also, had to do the intercompany load account between the two companies in Seychelles.

Caratco T/A Jewel Africa – 5 Branches in the Western Cape of South Africa –

• Task: They had only 3 bank accounts and 3 petty cash books.
• Had to do their Creditors recon (About 40 Creditors per month & also do their payments on the Nedbank internet payments – along with the salary payments.
• Also had to do this company’s VAT & PAYE calculations and the SARS E-Filing every month.

EMET Diamond dealers – They are a diamond wholesaler company – They buy & sell international & locally diamonds

• Task: I had to also work with Nedbank Foreign exchange division and buy & sell foreign exchange. On top of the Books to balance sheet I had to do their debt collecting & their Suppliers recons.
• Also had to do this company’s VAT & PAYE calculations and the SARS E-Filing every month.
• Also had to do the company’s payroll for them. 

The Diamond site T/A The Jewellery Clearance company:

• Task: also had to do their books to balance sheet & help out with their debt collection. 
• Also had to do the company’s VAT calculation and SARS E-Filing. 

All the books were done on Pastel Partner & Pastel Payroll.

Temporary Assignment
Util Labs-Accountant- November 2009 to February 2010

• Expense analysis
• Cost accounting
• Fixed asset register (over 800 fixed assets)
• Full function Accounting

• Daily Cash Flows, Cash Forecasts and Analysis thereof
• Management of Shipping process
• Letters of Credit / Forward Exchange Contracts – When shipping clerk off sick & on leave.
• Month end tasks including ensuring accuracy of month end figures & intercompany invoicing
• Management of monthly Financial Reports.
• Management of Stock control – this includes stock takes, stock + purchase reports – Also compiling stock orders.
• Fixed Asset Management
• Preparing of all Sales Reporting (Actual, forecast and budget) - Dailey, weekly and monthly Sales Reports.
• Management of all expenditure, including Travel and Cell Phone contracts
• Assisting with yearly audit procedure and assisting with preparation of audit file.
• Management and doing about 60% of invoicing for  certain services rendered (also forward billing) by company +  compiling the debit orders batch on the bank - from customers accounts  - for services rendered to them
• Assisting the technical department in doing their administration when the technical administrator is off sick or on leave.
• Manage 3 Staff Members  

• Supervisor of 1 accounts clerk (Using Pastel Partner, Pastel Evolution & MS Office Excel and MS Word Computer programs) -Sales value R96 Million p.a.
• customers consisted of the next companies: MTN; Cell C; Vodacom; AOS; FNB; Old Mutual; Hollard South Africa; Hollard Australia; Hewlett Packard SA; IBM SA; Investec; Pick ?n Pay Banking; RMB; Sun International; Santam & UCSS 
• Billing / invoicing consists of doing the next
• Checking monthly timesheets for 180 consultants;
• Ensuring the correct rate per hour is loaded. 
• Ensuring the correct order / project number was loaded 
• Making sure the correct hours was loaded on to the invoices. 
• Making sure that each final tax invoices was presentable for each customers needs. 
• Project accounting to make sure we have not yet overbilled on projects / orders. 
• Keeping track of other ad-hock projects that were billed per job completed. 
• Invoicing on behalf of iLAB Australia & checking 10 staff members
• Timesheets, per month for iLAB Australian 
• Loading up the monthly turnover detail onto a P&L report for the company. 
• Controlling & supervising the accounts clerk in loading up the hours onto the P&L report 
• Filing of all copy invoices, with attachments
• Sending and delivering the invoices to the customers on a monthly basis
• Phoning & emailing customers regularly to find out about payments
• Meeting customers face to face to follow up on invoice problems & payment problems
• Doing the receipting & allocations of payments onto Pastel Evolution
• Filing all remittance advices & correspondence with customers regarding payments & problems on invoices
• Making sure all invoices is loaded up onto the individual customer websites, who requires the suppliers to do so. 
• Ad hoc duties:
• Doing the Creditors accountants work when she is on leave. 
• This includes EFT payments, Petty cash, and order placements, collecting of Company mail,
• Buying of staff refreshments & cleaning equipment. 
• Assisting the Companyauditors with Documents & other work related legal forms

• Bookkeeping, 
• Debt collecting
• salaries & Supervisor of 2 accounts / orders clerks (On Pastel Partner & VIP payroll programs) 
• Management of Accounts
• (Check up on debtors And Creditors clerks x2 and help out with recons.) 
• Cashbooks (2x bank accounts + 4 x credit cards + 1x very large petty cash book) 
• All general ledger entries to close books up to balance sheet
• All financial books on Pastel Partner Version 9.3)
• Monthly payroll for 38 permanent staff members and a bi-monthly payroll for 150 season workers. (On VIP Payroll) 
• Do all VAT & PAYE SARS E- filing 
• Give Management Accounts to directors on a monthly basis. (Trial balance, Income Statement & Balance Sheet)

• Managing 4 financial staff members (One Supervisor & 3 financial creditor’s clerks) 
• this involves the checking & signing of all Cheque remittances to all suppliers. The 4 staff Members did all 
• the payments to all the Suppliers. (An average of R450 million per year paid to more than 200 suppliers of books & Services). 
• It also involved the controlling of leave & work Performances for all 4 staff members. 
• Doing the cashbook & allocations of all the payments on Pastel Partner. (This involves bank recons for 3 bank Accounts) 
• Doing the general ledger journals regarding Salaries (Also on Pastel Partner) Doing the petty cash cashbooks for 2 Companies (Edu-Solutions & Edu-Logistics) 
• Helping to set up 2 new companies on the Pastel Partner programs, for the director of Edu- Solutions. 
• Helping also with training of 15 staff members regarding the use of use of Pastel Partner in the Orders department, Point of Sails & Warehouse. 7)
• I was also in charge of the sanitary & pest control contracts in one of the new offices & warehouse buildings of Edu-Procurement

• The Main Job functions was cashbooks 
• The upkeep of 23 bank accounts with 4 South African merchant banks & 10 South African & international credit card Companies
• The entries per cashbook are an average of 800 lines per month
• Bank Recons also was done on Pastel Partner
• Doing salaries for 23 branches staff that are whole owned by one owner(Total staff 150 100 full time & 50 students or stand in Optometrists
• Timesheets was also checked before salaries were loaded onto the Pastel Payroll System. 
• Search & recon of medical aid payments of 23 of the same branches as what the salaries are done for
• An average of 80 medical aid Remittances are emailed & posted to me on a Daily basis & comparison needs to be made on the bank statements, before it can be forwarded to the branch for recording against the patients account.
• Stand in for the Financial Manager (she was in Charge of 4 staff members @ the head office)
• When the Financial Manager was on leave had the second authorisation to release payments for creditors & salaries on the bank
• Sorting out of incoming mail from the post office & making sure all medical aid cheques are banked on time. Handle all staff salary & medical aid deposit Queries per phone & e-mail. 
• Do a weekly cash flow report & bank balance Report for all the 100% owner of 23 Torga Optical Stores he also wanted a bank balance Report from his 50% partnership bank accounts (25 of them) every week.

• Administrating the salaries functions, (for the Head Office & the 5 smaller companies – the Total 150 staff members.)  
• Making sure that all the salaries & creditors are paid on time, via internet banking or by Cheque. (For 3 of the company’s branches).
• Paying overall expenses for company & claiming it back from 5 branches. 
• Debt collecting. (Sending of all statements and Communicating with debtors or a regular basis.)  (For 3 branches of the company). Allocating new project numbers & invoices Numbers (For 3 branches of the company.) 
• Making sure all the financial documents, for the Company’s auditors are compiled. 
• Making sure all the cheque payment advices and invoices are loaded up onto the company’s accounting system. (Company used Proman Plus and Pastel accounting systems) 
• Making sure the SARS returns are done and Paid for VAT & PAYE. (For 6 Branches) 
• The petty cash facility, for the head office, was Also in my department. (I had to make sure all Cleaning materials & staff refreshments were regularly bought.) 
• Supervising and training 4 staff members to assist me in completing the above task

• This includes the controlling of more or less 100 debtors’ Accounts.
• The amounts are from R12 000 (that was for the smallest of the One man business accounts) to R12 million (That was for the biggest of the 10 furnisher chain store accounts)
• Did this on Pastel Accounting Version 5 & Pastel Evolution(Please note: controlling means opening new accounts, closing old accounts, writing off bad debts, reconciliation of accounts, checking each order for price and dealing with queries – in writing and per telephone)
• Please note I am also an expert in the Shoprite/Checkers statements and queries – that company has a special way that statements and queries need to be done.)
• The buying of all stationery, cleaning Equipment and all beverages for customers & staff.
• Translating some of the customers speech to Proper English, for the management, because most of them can understand the Chinese language, Mandarin, but a little bit of the South African English way of pronouncing English.
• Also had to help them with some laws of the South African Government. 
• Helped the management to employ new staff for the financial department.
• Also supervised 2 staff members in the debtor’s department. (The orders clerk and the locations/cashbook clerk. As a manager I could do both their jobs when they were on leave) 
• Doing some creditors payments and creditors recon work for the financial Manager, when he was on leave.  Help designing financial forms and Systems for The financial department and the cost accountant