• Oversaw the payroll management of 5 companies with minimum 80 and maximum 750 headcount.
• Manage and monitor the monthly processing of client’s payrolls:
• End to End Payroll Processing Responsible for the weekly, bi-weekly, and monthly payroll cycles
• Calculations and processing of payroll information to ensure that employees at all clients are paid timeously and correctly.
• Processing increases, earnings, deductions, perks tax, allowances, bonuses, BCEA leave and movement of staff (transfers, promotion, resignations, retirements, death)
• Processing and maintaining monthly schedules for third party providers.
• Preparing of monthly 3rd party payments and reports and ensured that organizations payments and schedules were forwarded to the organizations as per the agreed date to avoid conflict.
• Build and maintain strong working relationships with payroll clients and provide clients with continuous feedback during payroll processing.
• Build and maintain strong working internal relationship with team-members.
• Create a monthly change form and issue to client on the 1st working day of the month.
• Formulate a monthly calendar to be sent to the client in a timely and professional manner.
• Manage your daily process timeline on Wrike.
• Receive, process. And file all changes forms.
• Complete a variance on the payroll, ensuring you are accounting for all differences.
• Use- methods of calculation as outlined in accordance with the Business Requirement document to confirm all calculations are accurate.
• Ensure all reports are sent to the payroll manager to be reviewed prior to payment.
• Assist with payroll- related tax and financial year-end procedures as directed by the payroll manager.
• Compile and file monthly and quarterly reports are required by the payroll manager.
• Monthly reconciliation of journals, 3rd party payments and tax filling.
• Audit compliance of all Payroll related statutory returns (e.g., in South Africa- PAYE, IRP5, Compensation Fund, Medical Aid, UIF etc.).
• Complete monthly, quarterly, and annual statutory returns.
• Compile Bank file to ensure changes in banking details are correctly captured.
• Upload Bank file and 3rd Party Payments to banking platform.
• Balance and Release payments on banking platform
• Pro-actively investigate issues and/or errors that have been made, attempt to generate possible solutions to be reviewed by the Payroll Manager or escalate issues to Payroll Manager when appropriate.
• Handle payroll- related queries, when appropriate.
• Updating and maintaining all payroll records with clients staff member biographical details.
• Perform pro-ration and other relevant calculations.
• General administrative support.
• Assist with the implementation of new payrolls.
• Verify Payroll data, ensure system data is up to date.
• Ensure all payrolls blueprints are updated monthly.

• Oversaw the payroll management of 1200 employees locally and out of state
• Day to day payroll related activities and processing of all payrolls 1100 employees and 100 Contractors
• Full Time, Part Time, Contractors, Learners etc
• Process all payroll transactions such as but not limited to earnings, deductions, fringe benefits and employee benefits
• Process new employees and exits
• Maintained and Updated the records of new employees and exits as directed by the employee regulations
• Ensure time, attendance and leave processes and authorizations are adhered to, transactions captured and processed accordingly
• Deal with all payroll related matters
• Attend to payroll queries from staff and managers.
• Submissions of all relevant returns
• Ensure and process mid-year and year-end tax processes
• Prepare, submit and uploading banking files on Payment system
• Accurate record keeping and filing
• Calculate various payroll related earnings and deductions
• Payroll and HR functions on various Ad hoc HR projects
• Work closely with the Finance and HR team
• Establish payroll adjustment and calculates retro pay when applicable.
• Ensure net salaries have been accurately and successfully transferred and the totals balance to payroll reports.
• Attend payroll, HR and Finance meetings
• Balancing and reconciling payroll data
• Capturing of all related documents including leave, UIF and Tax calculations
• Preparing monthly payroll journals, reports, General Ledgers and reconciliation
• Upload and balancing of monthly payroll figures on the accounting system
• Responsible for all tax related activities, compliance status, establishing and maintaining current registrations and tax issue resolutions.
• Preparing third party payments
• Maintain integrity of the payroll.
• Ensured that all employee information was kept confidential
• Assist with the preparation and coordination of yearly Re-contracting Process.
• Uploading Salaries on Payment Portal
• Developed a custom employee workbook in collaboration with the HR and Compensation teams
• Trained team members in the best practices of payroll and benefits administration
• Kept the HR manager and other business executives updated on department practices and resolved any queries regarding the same

Finance, Accounting & Bookkeeping

• Maintain an accurate record of financial transactions
• Update and maintain the general ledger
• Reconciliation of entries into the accounting system
• Recording of debits and credits
• Maintain the trial balance, by a reconciliation of general ledgers
• Account reconciliation to assert the accuracy of transactions
• Use knowledge of local laws to comply with reporting requirements
• Monitor any variances from the projected budget
• Bookkeeping to Trail Balance Pastel

Payroll

• Prepare and manage payroll processes of employees.
• Gather all payroll related data.
• Review and calculate timesheets data and hours worked.
• Calculate salaries, wages and overtime wage sheets.
• Create and run salary sheets and reports.
• Manage, maintain and update payroll related data.
• Update salary sheets and schedules.
• Answer and clarify payroll related inquiries.
• Submit payroll reports and sheets on time to the finance or other related department.
• Outsources Payrolls
• Full Function VIP
• Handled customer complaints with empathy and composure.
• Proactively participated in meetings and helped create new practices.
• Answered calls, responded to emails, and spoke with clients face-to-face.
• Processed a range of documentation and entered information into databases.
• Helped management to identify workflow issues and find solutions.

• Managed the payroll and Benefits for the DHL account.
• Oversaw the payroll and benefits management of 1650 employees Weekly wages of 540 employees
• Payroll department had 2 clerks
• Was the Direct point of contact with the HR's and DHL management
• End to end payroll processing and full function benefits management
• Monthly salaries of EFT Payments done through Standard bank CATS 3rd Parties
• Payments, reckons, processing - Medical Aid, Garnishee Orders, Maintenance Orders, Home Loans, Provident and Pension Fund
• Processing of new employees, terminations etc on Managed medical aid on Discovery web
• Prepared Monthly Reports - Costing report - Payroll reports - Deductions Reports Payroll processing Monthly SARS Returns EMP 201 SDL, ETI and UIF Dealing with employee Loans and Advances
• Councils: National Bargaining Council of the Road Freight Industry
• Unions: NBC, NBC Return, leave pay etc Unions'
• Fixed Term, Permanent Contracts Learners Increases and Bonuses processing and payment Bonus schedules etc
• Sign Off and Finalise and process month end Payroll Import of payment files into the bank
• Manual EFT Payments
• Assure all agreed on monthly reports are prepared, balanced and send off to DHL
• UIF Withdrawal and Application forms (UI19) UIF
• UIF Declarations
• Statistics SA Report
• COIDA Reports
• Monthly/ Biannual and Annual SARS Returns
• TAX Directives for Retrenchments
• Maternity Leave processing of payments
• Prepared monthly union and Council reports and ensured that organizations payments were forwarded to the unions and councils as per the agreed date to avoid conflict or alternatively processed on the Web interface
• Kept records on personnel details, electronic payment methods, tax remittances, advances, and other deductions
• High requirements on Confidentiality

• Wages and Salaries - Pastel Payroll
• 3rd Party’s - Medical Aid, Garnishee Orders, Maintenance Orders, Home Loans, Provident and Pension Fund
• Assured all 3rd party documentation are kept up to date, application forms are kept as well as member certificates
• Monthly Reports
• Weekly 3rd party deductions
• Assure 3rd party deductions are loaded correctly are deducting correctly to cover monthly premium and deducted from Payslips
• Medical Aid
• Assured Medical Ad Contributions are deducting correctly from Payslips to cover  monthly premium
• Members to be kept up to date with over-aged dependents and all other changes from medical aid
• Arrear or Suspended accounts to be sorted out accordingly
• Provident and Pension Fund
• Assure Provident and Pension fund contributions are deducting correctly from Payslips to cover  monthly premium
• Home Loans from Banks
• Assured Loan Premiums are deducting correctly from Payslips to cover  monthly premium
• Study Loans
• Assure study loans are processed  correctly and paperwork are kept up to date
• Monthly reports on outstanding loans
• Monthly SARS Returns,
• Payments, correct paperwork, files to be updated monthly
• IRP5’s
• Loans and Advances
• Advances paid to employees gets deducted as a weekly Loan amount
• Assure amounts deducting correctly from Payslips to cover monthly premium
• Bargaining Counsel
• Unions
• Hires & Terminations loaded and removed from Payroll System on effective dates
• Strictly weekly cut-offs assure all input have been received and captured onto payroll system
• Assure all input has been approved and checked by the operations.
• Weekly Overtime, Acting Allowances, timesheets to be received and checked
• Fixed Term Contracts
• Permanent Contracts
• Fix Term Contracts renewal and terminations
• Permanent Contracts renewal and terminations
• Keep Contracts up to date check information to be correct
• Renewal for expired contracts
• Increases and Bonuses to be paid accordingly
• Incentive’s and Vouchers to be paid accordingly
• 13th and 14th Cheques to be worked out and paid according to schedules and TAX paid throughout the year etc
• Deductions from Payslips to be checked and balanced
• Check that leave are captured correctly
• Sign Off and Finalised Payroll after all input is done and completely satisfied with payroll
• Imported Payroll Wages Bank file into bank for payment release
• Release Payments for Wages
• Assure all weekly reports are done
• Monthly Accounts Receivable and Accounts Payable input to be done, Invoices to Operations, assure Statements gets send out, assure payment gets received reckon Wages control account
• Monthly 3rd Party Payments to be done
• Monthly Payment Schedules to be send out to 3rd parties
• UIF Withdrawal and Application forms
• All withdrawal forms and termination forms for 3rd parties to be completed on employee termination
• Leave provisions and Pay-Outs on termination
• Leave Reckons
• Disciplinary Letters and actions to be taken when necessary
• Receive CV’s
• Arrange Interviews
• Disciplinary Actions when Required         

Payroll

• Oversaw the payroll management of all employees
• End to End Payroll Processing
• Ensuring all payroll transactions are processed efficiently
• Collecting, calculating, and entering data in order to maintain and update payroll information
• Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this
• All Legislative Processing and Submissions
• Resolving payroll discrepancies
• Maintaining payroll operations by following policies and procedures
• Developing ad hoc financial and operational reporting as needed
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Processing of ll payments
• Distribute payment proofs and reporting

Human Resources

• Managed the recruitment process
• Maintaining Policies and HR Records
• Complied and maintained personnel reporting information and documentation; maintained personnel records, to include official personnel files and annual performance appraisals
• Operated as an internal auditor analyzing field hiring practices and provided insight and solutions
• Managed all aspects of leave administration, including employee notifications, disability programs, and health benefits

Finance

• Process and update accounting system of daily transactions
• Controls day to day incomes and expenditures
• To ensure the financial rules of the company that employs them are followed
• To prepare accounts for payments received and purchases made by the organisation
• Manage accounts receivable and payable
• Review and process reimbursements
• Prepare budgets
• Keep records of invoices and tax payments
• Manage companies liabilities (e.g. insurance premium)
• Identify and address account discrepancies
• Preparing of financial reports summarising and estimating the organisations financial position such as income statements, balance sheets and analyses of future earnings and income
• Prepare monthly accounting reconciliation
• Marketing & Advertising
• Office Management
• Points person for all office related duties and responsibilities
• Scheduled Meetings and Appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Responsible for the daily reports to the heads of the company
• Circulated information and agendas to staff members
• Attended training sessions or meetings as and when required.

• Day to day running and managing of all areas in the company
• Marketing, sales, management, finance, operations and maintenance

• Office Manager Payroll and HR
• Debtors – Full Function
• Creditors – Full Function
• Customer support
• Managing Technicians and drivers
• Internal Sales
• Administrative duties
• Weekly Wages
• Cash Ups

• Costing Clerk
• Stock Controller
• Credit Controller
• Fleet Management
• Internal Sales
• Customer support
• Stallion Security
• PA to Sales Director / Sales and Technical Administrator
• August 2004 – May 2005
• Full PA responsibilities to Sales Director
• Customer Support
• Sales Administrator
• Marketing
• Technical Administrator
• Managing 4 teams of technicians
• Purchasing of stock
• Job Costing’s
• Inventory Management

• Full PA responsibilities to Sales Director
• Customer Support
• Sales Administrator
• Marketing
• Technical Administrator
• Managing 4 teams of technicians
• Purchasing of stock
• Job Costing’s
• Inventory Management