Ingwe Personnel

For Applicant Tracking
For Legal Assistance
For Disorders of the Feet
For Investment Management
For Pre- Schooling
For IT Support
For Tax & Accounting

Payroll Specialist

Candidate: 48770
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
Image text

Candidate Login to Book Send Enquiry    + Add To Talent Pool  
Payroll Specialist
R25000- R35000

Certificate in Public Relations:Public Relations
Payroll and SARS returns :Payroll
Grade 12:Afrikaans,English,Typing,Home Economics,Mercantile Law,Business Economics
Adobe Reader,Quickbooks payroll,time management,PaySpace,E-Mail,Pastel Soho,JD Edwards,Unique Payroll,Twitter,Microsoft,Adobe Photoshop,Accounting - eFiling,Pastel Accounting,LTE,Accounting - Easyfile,JDE Purchasing,MICROSOFT EXCEL ADVANCED,SagePay,Pastel Premier,VIP Payroll,Filling,SARS,Email Campaign Management,Planning,People Management,Vlookup,Project Administration,Computerised financial system,Excel proficient,WordPress,MS Access,MS Word,Pastel,PayDay,Unique payroll and HR Data base,Customer Service,Sage People 300,Sage Accounting,Qlikview,MS Sharepoint,Sage X3,Peopleware Payroll,Acess,Reconciliations,Sage pastel partner v14,Advanced excel,Accounting,SAGE,Fireworx,Adobe Suite,Flash,Photography,Access,Sales,VIP HR Premier System,Accuracy,Google Chrome,VIP Sage,Pastel Payroll,Pastel Basic,Basic Accounting System,Banking Platform,GPS Surveying,Pastel Partner,Jde,Excel intermediate,Front Office,Kronos,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,Pastel Evolution,Google Maps,EXEL
Finance:Payroll Administraor From 2020-02 To Current

Responsible for the weekly, bi-weekly, and monthly payroll cycles (1500 payslips)

Responsible for calculations and processing of payroll information to ensure that employees at all clients are paid timeously and correctly.

Processing increases, earnings, deductions, perks tax, allowances, bonuses, BCEA leave and movement of staff (transfers, promotion, resignations, retirements, death)

Processing and maintaining monthly schedules for third party providers.

Build and maintain strong working relationships with payroll clients and provide clients with continuous feedback during payroll processing.

Build and maintain strong working internal relationship with team-members.

Manage and monitor the monthly processing of client’s payrolls:

Create a monthly change form and issue to client on the 1st working day of the month.

Formulate a monthly calendar to be sent to the client in a timely and professional manner.

Manage your daily process timelines on Wrike.

Receive, process. and file all changes forms.

Complete a variance on the payroll, ensuring you are accounting for all differences.

Use- methods of calculation as outlined in accordance with the Business Requirement Document to confirm all calculations are accurate.

Ensure all reports are sent to the payroll manager to be reviewed prior to payment.

Assist with payroll- related tax and financial year-end procedures as directed by the payroll manager.

Compile and file monthly and quarterly reports are required by the payroll manager.

Monthly reconciliations of journals, 3rd party payments and tax filling.

Audit compliance of all Payroll related statutory returns (e.g., in South Africa- PAYE, IRP5, Compensation Fund, Medical Aid, UIF etc.).

Complete monthly, quarterly, and annual statutory returns.

Compile Bank file ensure changes in banking details are correctly captured.

Upload Bank file and 3rd Party Payments to banking platform.

Proactively investigate issues and/or errors that have been made, attempt to generate possible solutions to be reviewed by the Payroll Manager or escalate issues to Payroll Manager when appropriate.

Handle payroll- related queries, when appropriate.

Updating and maintaining all payroll records with client’s staff member biographical details.

Perform pro-ration and other relevant calculations.

General administrative support.

Assist with the implementation of new payrolls.

Verify Payroll data, ensure system data is up to date.

Ensure all payrolls blueprints are updated monthly.’

NPO:Payroll Specialist From 2019-03 To 2019-10

Payroll processing

Process new employees and exits
process all payroll transactions such as but not limited to earnings, deductions, fringe benefits and employee benefits
ensure time, attendance and leave processes and authorizations are adhered to, transactions captured and processed accordingly
deal with all payroll related queries
submissions of all relevant returns 
ensure and process mid-year and year-end tax processes 
prepare, submit and uploading banking files on payment system
accurate record keeping and filing 
calculate various payroll related earnings and deductions
payroll and hr functions on various ad hoc hr projects

Work closely with the finance and hr team.

Establish payroll adjustment and calculates retro pay when applicable.

Ensure net salaries have been accurately and successfully transferred and the totals balance to payroll reports.

Attend to payroll query from staff and managers.

Balancing and reconciling payroll data

Other ad hoc wider tasks as and when required.

Capturing of all related documents including leave, UIF and tax calculations

Day to day payroll related activities and processing of all payrolls 600 employees and 100 contractors

Preparing monthly payroll journals, reports, general ledgers, and reconciliations

Responsible for all tax related activities, compliance status, establishing and maintaining current registrations and tax issue resolutions.

Preparing third party payments

Maintain integrity of the payroll.

Assist with the preparation and coordination of yearly re-contracting process.’

Uploading salaries on payment portal

Accounting:Freelance Bookkeeping From 2018-05 To 2018-10

Payroll - Paste Payroll

  • Processed salaries weekly and monthly
  • Worked with unions and council
  • Overtime, allowances etc.
  • Prepared salary payments for releasing
  • Emp201
  • Emp501
  • Invoiced customers for hours spend


Finance, Accounting & Bookkeeping

  • Cashbook
  • Debtors
  • Creditors
  • VAT Reports
  • Bookkeeping up to trail balance
  • VAT Submissions VAT201
  • Prepare payment to be released
  • Liaised with SARS



Is a global provider of Business Process Management and Outsourcing advisory services:Snr Payroll From 2017-06 To 2018-04
  • Managed the payroll for the DHL account.
  • WNS is a outsource company and DHL SA was one of the accounts.
  • Payroll department had 2 clerks
  • Direct point of contact with the HR's and DHL management.
  • Monthly salaries of 1650 employees
  • Weekly wages of 540 employees
  • EFT Payments done through Standard bank
  • CATS 3rd Party’s (Payments, reckons , processing) - Medical Aid, Garnishee Orders, Maintenance Orders, Home Loans, Provident and Pension Fund
  • Processing of new employees, terminations etc on Discovery web, Monthly Reports - Costing report - Payroll reports - Deductions Reports
  • Payroll processing
  • Checking of all input done
  • Monthly SARS Returns EMP 201 SDL and UIF
  • Dealt with employee Loans and Advances National Bargaining Council of the Road Freight Industry
  • Dealt with the NBC, NBC Return, leave pay etc Unions Fixed Term &
  • Permanent Contracts Learners Increases and Bonuses processing and payment
  • Bonus schedules etc
  • Signed Off and Finalised and process month end
  • Payroll Import
  • Payroll Importing of payment files into the bank
  • Manual EFT Payments
  • Assure all required reports are done
  • UIF Withdrawal and Application forms (UI19)
  • UIF Declarations monthly
  • TAX Directives for Retrenchments
  • Maternity Leave
  • Processed of payments
  • Received an Award of Champions in my 3rd month at WNS

Is one of the leading paper and plastics packaging manufacturing businesses in southern Africa :Payroll Officer From 2014-08 To 2017-04
  • Wages and Salaries - Pastel Payroll
  • 3rd Party’s - Medical Aid, Garnishee Orders, Maintenance Orders, Home Loans, Provident and Pension Fund
  • Assured all 3rd party documentation are kept up to date, application forms are kept as well as member certificates
  • Monthly Reports
  • Weekly 3rd party deductions
  • Assure 3rd party deductions are loaded correctly are deducting correctly to cover monthly premium and deducted from Payslips
  • Medical Aid
  • Assured Medical Ad Contributions are deducting correctly from Payslips to cover  monthly premium
  • Members to be kept up to date with over-aged dependents and all other changes from medical aid
  • Arrear or Suspended accounts to be sorted out accordingly
  • Provident and Pension Fund
  • Assure Provident and Pension fund contributions are deducting correctly from Payslips to cover  monthly premium
  • Home Loans from Banks
  • Assured Loan Premiums are deducting correctly from Payslips to cover  monthly premium
  • Study Loans
  • Assure study loans are processed  correctly and paperwork are kept up to date
  • Monthly reports on outstanding loans
  • Monthly SARS Returns,
  • Payments, correct paperwork, files to be updated monthly
  • IRP5’s
  • Loans and Advances
  • Advances paid to employees gets deducted as a weekly Loan amount
  • Assure amounts deducting correctly from Payslips to cover monthly premium
  • Bargaining Counsel
  • Unions
  • Hires & Terminations loaded and removed from Payroll System on effective dates
  • Strictly weekly cut-offs assure all input have been received and captured onto payroll system
  • Assure all input has been approved and checked by the operations.
  • Weekly Overtime, Acting Allowances, timesheets to be received and checked
  • Fixed Term Contracts
  • Permanent Contracts
  • Fix Term Contracts renewal and terminations
  • Permanent Contracts renewal and terminations
  • Keep Contracts up to date check information to be correct
  • Renewal for expired contracts
  • Increases and Bonuses to be paid accordingly
  • Incentive’s and Vouchers to be paid accordingly
  • 13th and 14th Cheques to be worked out and paid according to schedules and TAX paid throughout the year etc
  • Deductions from Payslips to be checked and balanced
  • Check that leave are captured correctly
  • Sign Off and Finalised Payroll after all input is done and completely satisfied with payroll
  • Imported Payroll Wages Bank file into bank for payment release
  • Release Payments for Wages
  • Assure all weekly reports are done
  • Monthly Accounts Receivable and Accounts Payable input to be done, Invoices to Operations, assure Statements gets send out, assure payment gets received reckon Wages control account
  • Monthly 3rd Party Payments to be done
  • Monthly Payment Schedules to be send out to 3rd parties
  • UIF Withdrawal and Application forms
  • All withdrawal forms and termination forms for 3rd parties to be completed on employee termination
  • Leave provisions and Pay-Outs on termination
  • Leave Reckons
  • Disciplinary Letters and actions to be taken when necessary
  • Receive CV’s
  • Arrange Interviews
  • Disciplinary Actions when Required         

Electronics Manufacturing:Office Manager From 2013-03 To 2014-08
  • HR & Payroll
  • Financial Management
  • Marketing & Advertising Management
  • Business Management
  • Purchasing
  • Sales
  • Order Processing
  • Sourcing of Products & Pricing

Is the leading supplier of equipment, components and services to the LP gas industry and solutions for the LNG business. :Executive office Manager/PA PA to MD From 2010-08 To 2013-03
  • Providing executive support to MD full PA functions
  • Customer Service and Support Coordinator
  • Purchasing – Full Function (includes importing and exporting of stock)
  • Planning, Coordinating business meetings and functions, agenda’s, bookings etc.
  • Debtors – Full Function
  • Creditors – Full Function
  • Travelling abroad attending meetings and training
  • Human Resources – Managing staff
  • Stores Management, Managing Store man
  • Marketing & Exhibitions
  • BBBEE Management
  • Equity management
  • Employee Training 

Service:Owner From 2009-02 To 2010-08
  • Day to day running and managing of all areas in the company
  • Marketing, sales, management, finance, operations and maintenance

Automotive:Office Manager From 2007-07 To 2009-02
  • Debtors – Full Function
  • Creditors – Full Function
  • Customer support
  • Managing Technicians and drivers
  • Internal Sales
  • Administrative duties

Mining & Metals:Admin Clerk From 2005-06 To 2007-07
  • Administrator    
  • Costing Clerk
  • Stock Controller
  • Credit Controller
  • Fleet Management
  • Internal Sales
  • Customer support

Security - Safety:PA to Sales Director / Sales and Technical Administrator From 2004-08 To 2005-05
  • Full PA responsibilities to Sales Director
  • Customer Support
  • Sales Administrator
  • Marketing
  • Technical Administrator
  • Managing 4 teams of technicians
  • Purchasing of stock
  • Job Costing’s
  • Inventory Management 
Ekurhuleni (East Rand)
Johannesburg East
Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs),Tshwane (Pretoria),Johannesburg South,Johannesburg (West Rand),Johannesburg (CBD),Johannesburg
Purchase this Contact Login to Book

Back to Search
Terms & Conditions  |  Privacy Policy  |  Basic Conditions Of Employment Act (Download PDF)
© 2021 Ingwe Personnel All Rights Reserved