• Implement and adhere to Purchasing & Supply Chain Management policy and procedures. 
• Ensure the ordering process integration between the Demand Planning Tool and the ERP System is operating correctly. 
• Review suggested orders for completeness, accuracy and compliance with management expectation as well as existing policies and procedures. 
• Compile and validate suggested orders based on the demand planning calculation and inventory planning model parameters. 
• Processing & placement of Purchase Orders via the ERP on suppliers. 
• Review the product sales forecasting exception management to ensure adequate demand planning methodology can be implemented and maintained 
• Analyse the lost sales occurrences and implement preventative measures and effective inventory replenishment methods. 
• Review the critical Stock-Out and Potential Stock-Out occurrences with the respective suppliers and manage the corrective action required to minimizing lost sales. 
• Supplier delivery commitment administration and liaison with the Shipping Department. 
• Expedite and follow-up of overdue Purchase Orders with the Suppliers and maintain accurate delivery dates critically important for the demand planning. 
• Coordinate Supplier new product introduction activities. 
• Ensure all promotional orders are placed with urgency. 
• Expedite promotional orders and ensure stock is received before promotion starts.  Track availability of promotional items for the duration of the promotion.

Master Data

• Assume full responsibility for managing the Supplier and Product Master Data.  Organize, update and retain supplier information as well as product information required for the successful sourcing of the business requirement. 
• Analysis and review of supplier lead time optimization. 
• Organize updates and retain product information records.

Inventory Management

• Implement and adhere to Purchasing & Supply Chain Management policy and procedures. 
• Identify and manage the exceptions residing outside the applied planning methodology effective scope. 
• Review and verify correctness of the negotiated sourcing parameters applied to the Suggested Orders. 
• Constantly review the Supply Chain efficiency in relation to our changing demand conditions and recommend amendments to the inventory planning model parameters. 
• Drive cost effectiveness of the supply chain in collaboration with Branch inventory requirements. 
• Initiate alternate sourcing activities for under performing Supply categories based on product availability achievement at Branch level. 
• Actively participate in sourcing decisions to ensure that the Supply Chain planning parameters are clearly defined and will achieve the company defined inventory results. 
• Responsible for maximizing inventory availability without negatively affecting Inventory investment objectives as defined by management. 
• Execute planned activities that would ensure efficient inventory management properly. 
• Liaison with the Product Management & Procurement team ensuring product life cycle changes are managed to avoid obsolescence and excess inventory provision.  Monitor buyouts and communicate range development requirements to Product Management and Procurement. 
• Research market changes and future developments affecting the supplier base and its ability to fulfill the business requirements. 
• Liaise with Branches and Sales department regarding the identification and effective disposal of excess inventories at acceptable profit margins.

Supplier Management

• Manage and maintain Supplier Supply Delivery performance to ensure that the lead time applied in Demand Planning represents the accurate Supplier Reliability to maximize capital investment in inventory. 
• Actively liaise with poor performing suppliers and implement sensible corrective action ensuring full participation from the respective suppliers. 
• Assist suppliers in optimizing the supply chain by means of detailed forecasting and ensuring a common understanding is established with suppliers in respect to the company’s expectation and the Supplier’s realist deliverable. 
• Review and manage the under performing suppliers avoiding overdue order status affecting the Customer Service level. 
• Ensure continuous supply from reliable suppliers according to company standards for regional specific requirements. 
• Conducts the Demand Planning Review and Forecasting with suppliers ensuring future demand and expected supplier performance are managed to maximize product availability. 
• Ensure supplier service level agreements are maintained as per set objectives. 
• Compile detailed Reporting on the key Supply Chain Management performance areas and take appropriate action based on the trend analysis. 
• Monthly Reporting and Trend Analysis. 
• Product and Supplier purchase volume and sourcing condition analysis and reporting.

Communication

• Communicate orally and in writing with Branches, Co-Workers, Suppliers and the Divisional Companies. 
• Proactively communicate supply risks to the branches ensuring supplier delivery performance commitments are monitored until supply situation stabilizes. 
• Actively communicate internally the status quo identifying supply risk areas and propose appropriate action to mitigate the stock-out risk. 
• Liaison with the sales team at branch level and communicate additional customer requirements to Product Management & Procurement.

General

• Work within established processes defined by management. 
• The above job description is intended to describe the general nature and level of work being performed by the incumbent and is not intended to be construed as an exhaustive list of all responsibilities, tasks and skills required to perform this job.
• The incumbent may be required to perform additional tasks and duties outside of this description, if so required.

Quality Assurance Management

• Achieves quality assurance operational objectives by contributing information and analysis to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; identifying and resolving problems; completing audits; determining system improvements; implementing change.
• Meets quality assurance financial objectives by estimating requirements; preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.
• Develops quality assurance plans by conducting hazard analyses; identifying critical control points and preventive measures; establishing critical limits, monitoring procedures, corrective actions, and verification procedures; monitoring inventories.
• Validates quality processes by establishing product specifications and quality attributes; measuring production; documenting evidence; determining operational and performance qualification; writing and updating quality assurance procedures.
• Maintains and improves product quality by completing product, company, system, compliance, and surveillance audits; investigating customer complaints; collaborating with other members of management to develop new product and engineering designs, and manufacturing and training methods.
• Prepares quality documentation and reports by collecting, analysing and summarizing information and trends including failed processes, stability studies, recalls, corrective actions, and re-validations.
• Updates job knowledge by studying trends in and developments in quality management; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Procurement, Logistics & Inventory Management Lead

• Responsible for developing, designing and implementing Strategic Sourcing projects, initiatives and process improvements both domestically and internationally.
• Providing operational inputs into the design of new product to ensure product is designed to meet business metrics including cost and gross profit margins.
• Lead the creation of project plans and deployment of critical projects within the Strategic Sourcing Organization, lead Cross Functional Teams (CFT), track performance and results and manage operational reviews with Senior Leadership.
• Actively managing multiple time-sensitive, highly visible and complex projects simultaneously; proactively solving issues, conducting assessments, making recommendations and initiating improvements; managing relationships and expectations of a large set of internal stakeholders across different organizations.
• Conceptualize, create, design, review and edit project and operational business requirements and manage through completion the following complex and high priority projects: 
• Zero Based Budgeting & Waste Elimination
• Supplier Management & Performance (Operational Metrics & Scorecard), 
• Supplier Rationalization and 
• Contract Simplification & Compliance. 
• Create and establish benchmarks to ensure effectiveness and cohesiveness, support early identification of risks, design and support mitigation plans to include new direction as needed.
• Create, update and implement Sourcing Policies, Process Guidelines and Playbook in VZ Web, and responsible for compliance with those procedures as part of the Leadership Team. 
• Facilitate the creation of commercial supply agreements to support program needs ensuring all key operations and manufacturing requirements are adequately addressed.
• Obtain necessary consensus by leading trade-off discussions and prioritization activities on contracts.
• Understands demand planning and works with internal and external teams to develop capacity plans for scale up including requirements for capital and validation expenses.
• Participate in partnership with the Contractors and other stakeholders in identifying, influencing, selecting and qualifying suppliers.
• Collaborate with internal functions and suppliers to finalize product design, material selection & process selection.
• Participate in assessing supplier robustness and collaborate on process excellence initiatives for continuous improvement.
• Leading the overall change management associated with the implementation and successful adherence with projects and initiatives, including process impacts, communication and training plans. 
• Working with the other Global Supply Chain organizations, business customers, finance, IT, systems, legal, regulatory, compliance, risk management, internal audit, global clearance and import/export control amongst other organizations. 
• Contribute to decision-making in key areas of the project including financial, marketing, planning, quality and design.
• Ensure all areas of the supply chain are involved and engaged throughout the project lifecycle, providing two-way communications between project teams and supply chain functions. and Incoterms

Warehouse Coordination

• Manage stock control: the self-assured receipt, storage, retrieval and timely delivery of goods; shipment loading & transferring; document recording and data entry into system.
• Constantly plan out all warehouse resources and activities in relation to company objectives and set targets.
• Comply with the performance management system and ensure performance reviews are conducted on a frequent basis;
• Ensure capability and skills development plans are in place for all employees and actioned according to schedule. Ensure that all training and skills development records are kept up to date
• Motivate, organize and encourage teamwork within the workforce to ensure set productivity targets are met
• Provide input to ensure that organizational structures and job descriptions are kept updated and that sufficient succession planning is in place
• Ensure that workplace’s health and safety requirements are met and take responsibility for the security of the building and stock
•  Implement cost reduction principle in all aspects of warehouse transactions and activities.
• Always research to improve all warehouse operations according to company’s objectives.
• Provide improvement input to inventory management policies, strategy, processes and procedures

Strategic Sourcing Lead

Mining equipment - Graders Route Machines Dump Trucks etc

• Collate and analyse current spend data and then identify opportunities, prioritize and develop a high level category segmentation approach.
• Develop an internal category profile defining the Total Cost of Ownership, procurement processes, spend profiles and risks 
• Integration and coordination of supply chain management processes: providing input and monitoring budget processes
• Develop an industry and supplier profile understanding the industry dynamics, potential suppliers and industry and supplier financials 
• Define the Category Strategy outlining internal change tactics, the sourcing strategy and strategic options for the category. Also identify and quantify opportunities defining the normalised baseline and benefits potential. 
• Develop category specific negotiation strategies: establish and develop negotiation tools across Groups business as well as keeping track of negotiations trends and advising on appropriate negotiation strategies
• Manage internal service delivery: determine and analyse customer requirements
• Monitor and maintain internal customer relations
• Mange total cost of ownership: tracking and optimising total cost of ownership
• Identify and qualify suppliers through agreed selection criteria 
• Develop and negotiate agreements / contracts with selected supplier

Supply Chain Coordination

• Ensuring an efficient and cost effective operation in Supply Chain. 
• Planning and pro-active scheduling and accurate execution of the Plan and immediate execution of any re-planning that might be necessary (e.g. development of real time contingency plans based on unforeseen changes) .
• Co-ordinating the movement of materials along the supply chain involving road, train, port and shipping operations. Conducting continuous analysis of Supply Chain performance identifying opportunities along the whole chain and initiate corrective and improvement actions. 
• Co-ordinating and participating in Supply Chain activities ensuring adherence to the physical flow process.
• Establish, maintain and optimise an Inventory Control System to support the decision making process.
• Maintaining, creating relationships and liaising with all relevant supply chain stakeholders on a continuous basis.
• Compiling, monitoring, and reporting on the Supply Chain operational and capital budget
• Ensure compliance with all relevant legislation (e.g. Safety, Health, Environmental etc.)

Supply Chain Sustainability

• Coordination a holistic perspective approach to the sustainability of the supply chain processes and technologies that go beyond the focus of delivery, inventory and traditional views of cost. 
• Based on the principle that socially responsible products and practices are not only good for the environment, but are important for long-term profitability.
• Focusing on projects to reduce energy cost, any form of waste and application of green technologies within the logistics network. 
• Apply a deeper level of collaboration with internal and external supply chain partners to re-examine delivery methods, products, and packaging and measurement systems.
• Participate in the implementation of information management technology and infrastructure that supports Supply Chain Sustainability function. 
• Ensure that any system enabled responsibilities are executed in a manner that results in excellent data and information integrity.

Material Requirement Planning

• Oversee and execute MRP process and system related activities which include the creation and conversion of planned orders, the timeous release of purchase requisitions according to the release strategy and the expediting of orders;
• Review inventory associated master data (such as inventory classification, MRP parameters, reorder points, lead times etc.) on a frequent basis to ensure accuracy and relevance and in consultation with end users, make the relevant changes;
• Manage stock count plans (cycle and annual) to ensure accurate inventory levels are maintained at all times and stock variances are minimized;
• Proactively coordinate interaction with end-users to understand and agree their production and maintenance requirements to ensure that these requirements are adequately planned for to minimise stock-outs of critical materials;
• Review weekly and analyse dead stock, stock consumption and inventory turn reports in order to identify and action continuous stock-outs, excess material and potentially obsolete materials;
• Work with end-users to establish optimal inventory levels and strategy to eliminate/run-down excess material

Warehouse Coordination

• Manage stock control: the self-assured receipt, storage, retrieval and timely delivery of goods; shipment loading & transferring; document recording and data entry into system.
• Constantly plan out all warehouse resources and activities in relation to company objectives and set targets.
• Comply with the performance management system and ensure performance reviews are conducted on a frequent basis
• Ensure capability and skills development plans are in place for all employees and actioned according to schedule. Ensure that all training and skills development records are kept up to date;
• Motivate, organize and encourage teamwork within the workforce to ensure set productivity targets are met;
• Provide input to ensure that organizational structures and job descriptions are kept updated and that sufficient succession planning is in place;
• Ensure that workplace’s health and safety requirements are met and take responsibility for the security of the building and stock
• Implement cost reduction principle in all aspects of warehouse transactions and activities.
• Always research to improve all warehouse operations according to company’s objectives.
• Provide improvement input to inventory management policies, strategy, processes and procedures

Materials & Project Buyer
January 2007 – Dec 2008

Effective Implementation of Acquisition and logistics Management

• Compilation of request and or task directives to be issued to the suppliers or service providers.
• Utilising the supplier database for sourcing of price quotations from registered service provider both locally and abroad 
• Requesting written price quotations from service providers 
• Closing and evaluating of price quotations 
• Informing service providers on outcomes of awards 
• Creation and approval of purchase orders on the SAP system 
• Issuing of purchase orders to relevant suppliers and service providers 
• Updating the order register continuously 
• Follow up with service providers on outstanding orders and providing feedback to Business Units

Effective Supplier and Contract Management 

• Monitoring of supplier performance through reports by Business Units 
• Record keeping of all Schindler lifts contracts entered into a contract register 
• Facilitating the process of obtaining expenditure reports from Business Units on BBBEEE spend analysis 
• Compilation of reports relating to deviations, contracts awarded and commitments 
• Submit reports to top management in relation to performance matters of awarded contracts

Issuing Shipping of Forwarding, Clearing and Inward Haulage Instructions 

• Issue forwarding, clearing and inward haulage instructions in line with agreed Inco terms 
• Ensure that all forwarding, shipping, clearing and inward haulage costs charged are in line with tariffs pre-arranged with the service providers 
• Track all the consignment against expected arrival dates 
• Inform users of status and any deviations from expected dates on arrival 
• Maintain a database for all past shipments

Stakeholder Relationships

• Develop Stakeholder Relationships so as to influence Operational Efficiency 
• Ensure regular interaction with internal clients by arranging and facilitating of user meetings and adhering to client service charter standards at all times 
• Ensure a cross functional approach to Supply Chain Management issue by engaging all relevant business units 
• Provide accurate inputs during auditing period 
• Participate in workshops and sessions to staff in respect of information sharing on SCM related information

Maximise Sandvik’s Contribution to Transformation

• Ensure that the prescripts Sandviks BBBEE and PPPFA are compiled with during the evaluation phases of tenders and price quotations 
• Monitor and report on contracts entered into with BBBEE accredited service provider

Production Scheduling

• Plans and prepares production schedules (short, medium and long term) for manufacture of industrial and or commercial products
• Draws up master schedules to establish sequence and lead time of each operation to meet shipping dates according to sales forecast or customer orders
• Analyze production specifications and plant capacity data and performs mathematical calculations to determine manufacturing processes, tools and human resource requirement
• Plans and schedules workflow for each department and operation according to previously established manufacturing sequence and lead times
• Plans and sequence assembly, fabrication, installation and other manufacturing operations for guidance of production workers
• Confers with departmental supervisors to determine the status of assigned projects
• Expedite an operation that delay schedules and alters schedules to meet unforeseen conditions
• Prepare a list of required materials via MRP, tools, equipment and also prepare production reports

Procurement Planning

• Ensure efficient execution of the ordering process, thus accurately filling the pipeline
• Order imported raw materials as per budget schedule from the overseas plants
• Establish a projected order quantity at the same time performing a daily/weekly inventory control checks
• Liaise with sales and marketing sections when ordering raw materials of new parts
• Issue advance information to the overseas plants for any new part

Budgeting

• Compile and evaluate data for yearly budget reports
• Establish ordering levels based on projected sales forecast
• Establish capacity plan for the plant

Database Management

• Closely monitor service levels and continually striving to improve
• Monitor inventory levels at all locations, and continually striving to improve both inventory turns and availability
• Identify and pursue improvement opportunities on strategically, tactical and operational levels
• Proper integration with technical data departments and systems. 
• Co-ordinate the plan stock takes schedules
• Ensure that corrective action is taken when necessary, i.e., variances and reconciliations. 
• Monitor stock trends, investigate and report any variances
• Monitor and maintain production records on Syspro, AS400 and Pre-Actor

Administration

• Data input and update on the in-out balance sheets
• Maintain Production Scheduling and all Purchasing Procedures and Operator Instruction Sheets on System 9000

Material Requirements Planning

• Making decisions on weekly operational plan and adjustments to the plan. 
• Receive and analyse weekly customer programs in parallel with volume forecast document. 
• Process MRP run on a weekly basis. Ensure that updated daily velocities are reflected on MRP module. 
• Delivery of accurate weekly plans and operational reports.

Expediting

• Creating purchase orders from purchase requests, within agreements, terms and conditions of such, and specifications from the purchasing department. 
• Establishing critical stock items and ensure delivery in line with production requirements. 
• Establish supplier backlogs and ensure receipt of a catch-up delivery plan from supplier. 
• Liaise with receiving department to ensure deliveries as per Supplier schedule and release.

Budgeted stock levels

• Managing stocks of raw materials and packaging materials. 
• Coordinating the warehouse and packaging material requirements based on weekly plans; and the flow of materials to and from the suppliers. 
• Use MRP check to ensure forecast month-end stock monitored, and when potential shortages and or overstocked, contact supplier to communicate and negotiate the possibility of an increase or cutback (where possible).

Supplier delivery performance

• Assisting procurement with operational agreements on material and delivery specifications with suppliers. 
• Monitor supplier delivery performance on a monthly basis, taking note of any non-conformances. 
• Update the Vendor Rating form on a monthly basis, scoring suppliers according to their previous month’s performance on delivery accuracy, on time delivery, communication and flexibility.

Stocks take and cycle count

• Co-ordinate daily cycle counts as per schedule.
• Assist with stocktaking that may be scheduled from time to time.