• Scheduling of all Tender/Project meetings and Executive review meetings, ensuring correct audience are invited and confirmed
• Proof read tender information provided to ensure accuracy of grammar, language, spelling and punctuation
• Provide administrative support to Tender/project team delivering timeous, high-quality tenders, project and proposals and information
• Provide admin support to Project Managers
• Communicating with internal and external stakeholders
• Processed expenses and claims, create and release PO’s
• Attend tender/project meetings
• File documents on Share point for record keeping, including maintenance of bid, tender, project documentation and records
• Updating and maintaining project progress report
• Creating channels on Microsoft teams

• Creation and maintenance of files on bid /tender repository filing system

• Follow-up with content providers (Pricing Team, Solution Architects, Account Manager, Project Manager, etc.) to ensure timeous completion of documents
• Provision of an efficient administration service through careful and timeous planning, reporting and updating of all related information
• Attending tender/project meetings and Executive reviews to gain understanding of concept and pricing design
• Accurate minute taking at all tender and project meetings and action items

• Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.

• Diary Management, scheduled appointments, administrative functions

•  Booked conference rooms and venues, parking for meetings and functions

• Orchestrated successful conferences, facilities and support services.

• Responded to emails and other correspondence to facilitate communication and enhance business processes.

• Meeting and greeting visitors

• Upload documents on Share drive

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning

• Updated Executive on changing business needs by thoroughly documenting internal and client meetings.

• Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.

• Handled all scheduling and logistics planning for conferences and monthly meetings.

• Maintained confidential, administrative support to executive team and members

• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.

• Reconciled and processed claims

• Managed travel itineraries and logistics for accommodations 

• Diary Management, scheduled appointments

• Planning and organizing meetings and conferences

• Updated executives on changing business needs by thoroughly documenting internal and client meetings.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning

• Worked with senior management to initiate new projects and assist in various processes. 

• Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

• Produced accurate office files, updated spreadsheets to support executives and boost team efficiency.

• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

Presently, All Office Admin, Customer Visits, Prospecting, Processing orders.
Attending to customer queries when needed - High level of customer satisfaction
Making sure mechanics have been to clients - orders are processed
Training admin
Customer queries / customer credits
Customer service supoort
Liaise with various departments, stock rotation after service calls
Preparing training manuals / Preparing presentations
Scheduling meetings / appointments
Typing all relevant documents
Handling email, faxing, filing, post
Follow-up on queries
Typing documents, meeting and greeting visitors, Reports/Memos,Taking down minutes, Booking Boardrooms- meetings, Feedback to customers with regards to queries, Preparing manuels.
Taking down messages,
Follow-up on queries
Dealing with quotations & queries
Monthly reports
Computer programme – Navision
Staff supervision
Liasing with accounts department on queries, payments,Opening new accounts, Debtors queries
Liaising with internal an external staff with queries>Liaising with sun couriers on lost parts
Faxing invoices to customers
Booking promotional items for dealers . Organising meetings , Distribution of magazines to departments,, invoicing.
Creditors – dept, return queries All office admin
Dealing with queries
Typing of minutes
Dealing with customers- orders
Customer satisfaction
Ordering of stationery
Updating system
Automate system
Daily, weekly, monthly reports
Customer queries, data capturing